SCSL Style Guide for South Carolina State Document Depository

Adapted from the USC Libraries Dublin Core Metadata Style Guide

Title:

Example: State of the State Address 11-27-1975
Metadata field: dc.title

Each record will only have one title
Follow AACR2 rules for capitalization, punctuation, etc.
Remove all leading articles. For example: The, A, An
If no title, title supplied by cataloger, but do not put title in brackets.

Alternate Title:

Example: Joint Assembly-Address by Governor and Election of Officers
Metadata field: dc.title.alternative

Enter each Title.Alternative in one field, separated by a semicolon and one space
Follow AACR2 rules for capitalization, punctuation, etc.
Remove all leading articles. For example: The, A, An
Use for subtitles, titles with ampersands spelled out, etc.

Author:

Example: Thurmond, Strom
Metadata field: dc.creator

Enter each author in one field, separated by a semicolon and one space
Follow AACR2 rules for capitalization, punctuation, etc.
For state agency names use the SCSL Authority file.
Use LC Authority File for form of corporate and personal names.
Enter personal names in inverted form: last name, first name. Enter corporate names in full direct form.
Can include multiple names or corporate bodies, but also use Contributor field for those who played a secondary role in the intellectual content of the item
Include role of creator, when needed, in parentheses after name. (e.g. photographer, author, printer, etc.)

Contributor:

Example: South Carolina General Assembly, Senate
Metadata field: dc.contributor

Enter each Contributor in one field, separated by a semicolon and one space
Follow AACR2 for capitalization, punctuation, etc.
For state agency names use the SCSL Authority file.
Use LC Authority File for form of corporate and personal names.
Use this field for entities that had a secondary role in the intellectual content of the original item, and so are not listed in Creator field
Can include role of contributor in parentheses after name

Date

Example: 1950-01-18
Metadata field: dc.date.issued

Each record will only have one date.issued
Follow ISO 8601 standard of YYYY-MM-DD, YYYY-MM or YYYY. Only use what part of the date is known. For example, if only the month and year is known, use YYYY-MM
Use date(s) associated with the creation or availability of the original item, not of the digital version
Always make educated guess, so that there are very few missing dates
If missing date, use: n.d., or if approximate date known, use: circa YYYY
For range of dates, put space-dash-space in between dates. For example, 1940 - 1945

Publisher:

Example: South Carolina State Library
Metadata field: dc.publisher

Each record will only have one publisher: South Carolina State Library.

Subject:

Example:

South Carolina--Politics and government

South Carolina--Economic conditions

South Carolina--Social conditions

Metadata field: dc.subject

Enter each Subject in one field, separated by a semicolon and one space
Use controlled vocabularies- LCSH & AAT, or local when necessary
For state agency names use the SCSL Authority file.

Description:

Example: Governor Strom Thurmond gave the State of the State speech to the Joint Assembly, focusing on economic development, education, and job creation.
Metadata field: dc.description.abstract

Used for abstract or other description.
Description should be 1-2 sentences and could include:
- Keywords
- Populations
- State Agencies
- Statistics that are included
- Purpose of document

Digital Collection:

Example: South Carolina State Documents Depository
Metadata field: dc.relation.ispartof

Use the digital community in DSpace (already set in Item Template).

Source:

Example: South Carolina Journal of the House, 1950 volume 1
Metadata field: dc.source

Use for free-text account of the source of the original item.

Website:

Example: http://www.statelibrary.sc.gov

This field will contain the url for the home page of the digital collection, including the http://

Holding Institution:

Example: South Carolina State Library
Metadata field: sd.holding

Each record will only have one holding institution: South Carolina State Library.

Rights:

Example: This is a government document; please see the rights statement available here: http://www.statelibrary.sc.gov/statement-of-rights
Metadata field: dc.rights

Each record will only have one Rights Management. We will use the wording:

This is a government document; please see the rights statement available here: http://www.statelibrary.sc.gov/statement-of-rights

Media Type:

Example: Document
Metadata field: sd.mediatype

Each record will only have one media type. Right now we are using Documents, but can also use Maps, Pamphlets, Books, Audio, or Images.

SC Region:

Example: Midlands
Metadata field: sd.region

Each record will have only one SC Region, out of the list of: Upstate, Midlands, Pee Dee, Low Country. Map available here: http://www.scmemory.org/collections/regionalmap/index.php

SC County:

Example: Richland County (S.C.)
Metadata field: sd.county

Use the format: Chester County (S.C.)

Language:

Example: en-US
Metadata field: dc.language.iso

Enter all Languages in one field
Use the iso standard, en-US
If more than one language, separate by a semicolon and space.
Most prominent language listed first

Digitization Specifications:

Example: 300ppi, 24-bit depth color, Epson Expression 10000xl flatbed scanner, Adobe Acrobat X standard. Archival Master file is a TIFF
Metadata field: sd.specifications

Each record will only have one Digitization Specifications
Use on project by project basis
Include: bit depth, resolution, scanner hardware and software used and archival master file type (ie: tiff)
Three examples:
- 300ppi, Epson Expression 10000xl flatbed scanner with Adobe Acrobat X Standard software, Archival Master file is a multi-image TIFF; online version is a PDF/A-1b. Color depth varies by collection: 24-bit color, 8-bit grayscale, or black & white.
- 300ppi, Bookeye 3 scanner with OPUS FreeFlow software, Archival Master file is a multi-image TIFF; online version is a PDF/A-1b. Color depth varies by collection: 24-bit color, 8-bit grayscale, or black & white.
- This South Carolina State Document was either saved from a document available publicly online in PDF format or converted to PDF using Adobe Acrobat X.

Date Digital:

Example: 2011-02-18
Metadata field: dc.date.accessioned

Created by DSpace

Type:

Example: Text
Metadata field: dc.type

Each record will only have one Type
Follow DCMI Type vocabulary. For example: Still Image, Moving Image, Sound, Text

Format:

Example: PDF
Metadata field: dc.format

Automatically created for each bitstream within DSpace

Resource Identifier:

Example: http://hdl.handle.net/10827/735
Metadata field: dc.identifier.uri

Automatically created within DSpace
Each record will only have one Resource Identifier

Note:

Example: Page four has a unique picture of the State Library.
Metadata field: sd.note

Use for external notes about the record