SCSL Style Guide for South Carolina State Document Depository

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Adapted from the USC Libraries Dublin Core Metadata Style Guide

Contents

Title:

Example: State of the State Address 11-27-1975
Metadata field: dc.title

  • Each record will only have one title
  • Follow AACR2 rules for capitalization, punctuation, etc.
  • Remove all leading articles. For example: The, A, An
  • If no title, title supplied by cataloger, but do not put title in brackets.

Alternate Title:

Example: Joint Assembly-Address by Governor and Election of Officers
Metadata field: dc.title.alternative

  • Enter each Title.Alternative in one field, separated by a semicolon and one space
  • Follow AACR2 rules for capitalization, punctuation, etc.
  • Remove all leading articles. For example: The, A, An
  • Use for subtitles, titles with ampersands spelled out, etc.

Author:

Example: Thurmond, Strom
Metadata field: dc.creator

  • Enter each author in one field, separated by a semicolon and one space
  • Follow AACR2 rules for capitalization, punctuation, etc.
  • For state agency names use the SCSL Authority file.
  • Use LC Authority File for form of corporate and personal names.
  • Enter personal names in inverted form: last name, first name. Enter corporate names in full direct form.
  • Can include multiple names or corporate bodies, but also use Contributor field for those who played a secondary role in the intellectual content of the item
  • Include role of creator, when needed, in parentheses after name. (e.g. photographer, author, printer, etc.)

Contributor:

Example: South Carolina General Assembly, Senate
Metadata field: dc.contributor

  • Enter each Contributor in one field, separated by a semicolon and one space
  • Follow AACR2 for capitalization, punctuation, etc.
  • For state agency names use the SCSL Authority file.
  • Use LC Authority File for form of corporate and personal names.
  • Use this field for entities that had a secondary role in the intellectual content of the original item, and so are not listed in Creator field
  • Can include role of contributor in parentheses after name

Date

Example: 1950-01-18
Metadata field: dc.date.issued

  • Each record will only have one date.issued
  • Follow ISO 8601 standard of YYYY-MM-DD, YYYY-MM or YYYY. Only use what part of the date is known. For example, if only the month and year is known, use YYYY-MM
  • Use date(s) associated with the creation or availability of the original item, not of the digital version
  • Always make educated guess, so that there are very few missing dates
  • If missing date, use: n.d., or if approximate date known, use: circa YYYY
  • For range of dates, put space-dash-space in between dates. For example, 1940 - 1945

Publisher:

Example: South Carolina State Library
Metadata field: dc.publisher

  • Each record will only have one publisher: South Carolina State Library.

Subject:

Example:

South Carolina--Politics and government
South Carolina--Economic conditions
South Carolina--Social conditions

Metadata field: dc.subject

  • Enter each Subject in one field, separated by a semicolon and one space
  • Use controlled vocabularies- LCSH & AAT, or local when necessary
  • For state agency names use the SCSL Authority file.

Description:

Example: Governor Strom Thurmond gave the State of the State speech to the Joint Assembly, focusing on economic development, education, and job creation.
Metadata field: dc.description.abstract

  • Used for abstract or other description.
  • Description should be 1-2 sentences and could include:
    • Keywords
    • Populations
    • State Agencies
    • Statistics that are included
    • Purpose of document

Digital Collection:

Example: South Carolina State Documents Depository
Metadata field: dc.relation.ispartof

  • Use the digital community in DSpace (already set in Item Template).

Source:

Example: South Carolina Journal of the House, 1950 volume 1
Metadata field: dc.source

  • Use for free-text account of the source of the original item.

Website:

Example: http://www.statelibrary.sc.gov

  • This field will contain the url for the home page of the digital collection, including the http://

Holding Institution:

Example: South Carolina State Library
Metadata field: sd.holding

  • Each record will only have one holding institution: South Carolina State Library.

Rights:

Example: This is a government document; please see the rights statement available here: http://www.statelibrary.sc.gov/statement-of-rights
Metadata field: dc.rights

  • Each record will only have one Rights Management. We will use the wording:

This is a government document; please see the rights statement available here: http://www.statelibrary.sc.gov/statement-of-rights

Media Type:

Example: Document
Metadata field: sd.mediatype

  • Each record will only have one media type. Right now we are using Documents, but can also use Maps, Pamphlets, Books, Audio, or Images.

SC Region:

Example: Midlands
Metadata field: sd.region

SC County:

Example: Richland County (S.C.)
Metadata field: sd.county

  • Use the format: Chester County (S.C.)

Language:

Example: en-US
Metadata field: dc.language.iso

  • Enter all Languages in one field
  • Use the iso standard, en-US
  • If more than one language, separate by a semicolon and space.
  • Most prominent language listed first

Digitization Specifications:

Example: 300ppi, 24-bit depth color, Epson Expression 10000xl flatbed scanner, Adobe Acrobat X standard. Archival Master file is a TIFF
Metadata field: sd.specifications

  • Each record will only have one Digitization Specifications
  • Use on project by project basis
  • Include: bit depth, resolution, scanner hardware and software used and archival master file type (ie: tiff)
  • Three examples:
    • 300ppi, Epson Expression 10000xl flatbed scanner with Adobe Acrobat X Standard software, Archival Master file is a multi-image TIFF; online version is a PDF/A-1b. Color depth varies by collection: 24-bit color, 8-bit grayscale, or black & white.
    • 300ppi, Bookeye 3 scanner with OPUS FreeFlow software, Archival Master file is a multi-image TIFF; online version is a PDF/A-1b. Color depth varies by collection: 24-bit color, 8-bit grayscale, or black & white.
    • This South Carolina State Document was either saved from a document available publicly online in PDF format or converted to PDF using Adobe Acrobat X.

Date Digital:

Example: 2011-02-18
Metadata field: dc.date.accessioned

  • Created by DSpace

Type:

Example: Text
Metadata field: dc.type

  • Each record will only have one Type
  • Follow DCMI Type vocabulary. For example: Still Image, Moving Image, Sound, Text

Format:

Example: PDF
Metadata field: dc.format

  • Automatically created for each bitstream within DSpace

Resource Identifier:

Example: http://hdl.handle.net/10827/735
Metadata field: dc.identifier.uri

  • Automatically created within DSpace
  • Each record will only have one Resource Identifier

Note:

Example: Page four has a unique picture of the State Library.
Metadata field: sd.note

  • Use for external notes about the record
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